Our car rental software reviews are the result of our research on 100+ car rental software companies from across the web. These reviews and our car rental software guide help small businesses and startups find the best car rental software for their business.
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How We Choose the Best Car Rental Software
When running a car rental business, it’s important to keep accurate records of rentals, track cars, record payments, and organize other essential business affairs. That’s why many companies choose to invest in car rental software. While there are many car rental software options, not all brands are the same. One option may be more feature-packed than its competitor. We did the research to help you save time and make a more informed choice. We evaluated car rental software companies on the most important features. Here are some of the considerations we made.
Vehicle Management Features
Car rental software should have vehicle management features to help make running a car rental business easier. We recommend investing in software that includes fleet management and reservation management tools. We considered software options that offered these helpful features.
It should also be easy to collect and manage payments from customers. The best car rental software should include plenty of payment features. We considered software options that have payment features like rate tables, split billing, and fines management tools.
With the right reporting tools, businesses can understand the performance of their car rental business better. We considered software options that include reporting tools to help companies gather and interpret essential business and customer data so that they can make smart business decisions and make their car rental company even better.
What Is Car Rental Software?
It takes much hard work, effort, and organization to manage and run a car rental business successfully. From customer management to vehicle and fleet management, there is much to consider. Many companies choose to use software to help them better manage day-to-day affairs.
Car rental software is a solution that is made to help businesses run all aspects of the business. From reservation management to fleet management and everything in between, the tools and resources offered in this kind of software can help businesses improve their organization and save time. Plus, the software can help companies have a better idea of what’s going on with their business matters.
Many car rental software options are web-based or cloud-based. Many also offer mobile apps so the software features can be used while on the go easily. A few companies offer downloadable versions — most of which are Windows-compatible only. Many car rental software options integrate nicely with company websites to make bookings through an existing car rental website simple and convenient for customers.
Benefits of Car Rental Software
There are numerous benefits to using car rental software. Many car rental companies may find that they’re disorganized and wasting time handling admin affairs before using this type of software. With the use of car rental software, companies may experience the following benefits:
With the use of software, companies can save time on everyday tasks. Many tasks can even be automated with the use of car rental software.
Keep track of and better manage vehicle fleets:
Software can make it easier to keep track of where vehicles are and what their status is. Most car rental software options include fleet management tools.
Minimize booking errors:
With the use of software, companies can minimize mistakes. Rentals can easily be booked faster, and booking errors can be avoided so that all customers have the car they need when they show up to pick up a rental.
With the use of car rental software, businesses can improve their organization. They can cut down on piles of paperwork and be able to know where to find important data and essential business information within minutes.
Bill faster and more accurately:
You want to make sure you’re invoicing and billing your customers properly. Car rental software makes it easier to handle billing needs and keep track of invoices.
Must-Have Features of Car Rental Software
When investing in car rental software, it’s important to pick an option that is feature-packed. The more features a software option has, the more a rental company can get done faster. Here are some must-have features:
Invoicing and billing tools
It should be easy to bill customers for their rentals. Great car rental software will include billing and invoicing tools within the software.
It should be simple to continue using existing apps and tools along with the car rental software of choice.
Fleet management tools
The right car rental software should include fleet management tools to keep better track of vehicles, servicing, and repairs.
Reservation management tools
Car rental companies should be able to manage bookings and reservations easily within the software to stay organized and keep customers happy.
It should also be easy to split charges between multiple bills for added customer convenience.
Many car rental software options include powerful reporting tools to gather and interpret important business data easily.
Having the option also to use an included mobile app is recommended for added convenience and flexibility.
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The Cost of Car Rental Software
The cost of car rental software varies depending on the capabilities and features and the size of the organization using the software. Some software brands base their fees on how many cars a company has or the number of users. It’s not uncommon to pay a monthly fee to use car rental software. Other companies charge a one-time fee, which can be a more affordable option for smaller companies or rental companies that are just getting started.
For software that charges a one-time fee instead of recurring monthly charges, car rental companies can expect to pay around $1,000. For software companies that charge monthly fees, rental businesses can expect to pay around $50 per month. Bigger companies with more needs and more vehicles can expect to pay from $100 per month up to around $500 per month for this software service. Many of the most popular car rental software companies offer a free trial. If they don’t, they usually offer a free demo to test out the features of the software. It’s important to consider all of the capabilities and features of each software option, in addition to the price, before settling on the right fit.